UAFest.com · Ukrainian festivals worldwide

We help Ukrainian festivals grow

A website, application forms and a team inbox for any Ukrainian festival or community, plus playbooks and mentoring from the people who run UAFest near Ottawa.

Launch your festival →For festivals and communities
Free to startEnglish and UkrainianBuilt on UAFest 2026
What a festival gets

The working parts of a festival, in one account

Each part is shared infrastructure: an improvement made for one festival reaches every festival on UAFest.com.

Website
your-festival.uafest.com with dates, place, program and application forms, in English and Ukrainian.
Applications
Vendors, food, performers, volunteers and sponsors apply online and get a reference number.
Team inbox
Every application in one list with statuses and notes; the team gets a letter for each new one.
Playbooks
Step-by-step guides for sponsors, vendors, volunteers and the day itself.
Mentors
Organizers of UAFest who have solved the same problem before.
Tested on a real season
390
applications from vendors, volunteers, artists, sponsors and guests
253
personal cabinets for participants
13
people of the organizing team working in the CRM

We built it to run our own festival near Ottawa. UAFest.com is that system opened to other festivals, step by step: the site and the application desk today, passes and mailings next.

Inside Festival OS

The workspace a festival gets on day one.

One account, six of its screens. Everything shown is the demo workspace the product ships with, so these are example records rather than any festival's real ones.

Festival OS workspace: counts of applications, open tasks and a readiness list by area
WorkspaceWhat is waiting today
Applications table with status, payment, documents and owner per row
ApplicationsTriage, payment, documents
Leads screen for sponsor, media and outreach contacts
LeadsSponsors, media, outreach
Participants screen showing who is committed and who has checked in
ParticipantsCommitted, check-in, retention
Program screen with performers, stages and the running order
ProgramPerformers, stages, schedule
Tasks screen with an owner, a due date and a blocker on each row
TasksOwners, due dates, blockers

Demo workspace · example data · not a real festival's records

Open the demo festival ↗
Built at UAFest Lanark County

The platform started as the tools of one real festival.

UAFest.com grew out of the website, CRM and checklists the Lanark County team used to run its own festival in Ontario, Canada. The facts below are published on uafest.ca.

How it began
Began in spring 2023 as a garage sale in Carleton Place for Ukrainian families displaced by the war
First festival
2023
2026 festival
13.09.2026 · Riverside Park, Carleton Place, Ontario
Visit uafest.ca →
Mentoring

Hard questions go to people who have answered them.

The organizers who built UAFest Lanark County share what worked for them: how to plan the season, find sponsors, run volunteers and get through event day.

Ask a mentor →How mentoring works
  1. 1Describe the situationTopic, days left until the festival and the question in your own words.
  2. 2Get matchedThe request goes to an organizer who has handled the same kind of problem.
  3. 3Leave with a next stepA call, a written answer or a playbook that turns the advice into tasks in Festival OS.

Your festival, online tonight

Sign in with your email, name the festival and choose which calls to open. The site and the application forms go live in one step.

Launch your festival →For festivals and communities
UAFest — We help Ukrainian festivals grow